Issue link: http://uwashington.uberflip.com/i/97397
Enhancing efficiency; saving time and money New online Faculty Effort and Cost Sharing (eFECS) reports save time, improve compliance and provide better information. The reports now include retroactive salary transfers, salary cap calculations and a better layout. This means less time processing reports and fewer compliance reviews. New online budget reconciliation tool provides better, faster financial information. MyFinancial.desktop (MyFD) eliminates printed reconciliation reports. Users can annotate posted transactions, sign off on budgets and see the status of all budgets in one report. Up next: More source documents linked to posted transactions in MyFD. A multi-year effort to improve business continuity will provide geographic redundancy for critical business systems. UW-IT established a remote data center outside the Pacific Northwest seismic area and completed a Business Impact Analysis for critical business applications. Up next: More enhancements and disaster recovery planning. Direct deposit electronically processes travel and other reimbursements—no more paper checks and vouchers. UW employees enrolled in payroll direct deposit now have their approved travel reimbursements automatically deposited to their bank accounts within two business days. Decision Support Web portal provides reports and tools to speed data gathering and analysis. Online access to enterprise reports, a financial data analysis cube, and self-service access to planning and budgeting data make it faster and easier to get reliable data about students, faculty, staff and budgets. Enterprise workflow pilots automate and streamline business processes. Two successful pilots, using an opensource Kuali Rice platform, are complete: • Automated tuition change improves efficiency and accuracy. • Online vendor registration speeds the flow of UW purchases and payments. What's next • HR/Payroll system replacement project to deliver modern support for critical functions. Pending funding and approvals, implementation will start early 2013. • Online review of faculty effort certification reports, expected to launch in early 2012. • Future enterprise workflow pilots will automate paper-based processes and enable quick development of Web applications. • Improvements to MyUW, UW's enterprise portal. Promoting green computing saves trees and energy • Saving 3 million sheets of paper with online reports while increasing accessibility and convenience. • Minimizing data center power, network and space demands by virtualizing Computing Infrastructure Services servers. • Lowering energy consumption by about $700,000 through participation in the Pacific Northwest Smart Grid Project. • Optimizing desktop power consumption through power management software. A pilot involving 3,000 desktops is testing an option to offer to all UW Seattle units. More info Decision Support uw.edu/uwit/im/ds/ Information Management uw.edu/uwit/im/ 2011 ANNUAL REPORT 3