University of Washington

Moving into the 21st century Faculty certify effort reports online with a new Electronic Faculty Effort and Cost Sharing (eFECS) service that reduces administrative burden, eliminates tracking of paper reports, improves compliance, and saves time. Up next: Enhancements to support costshare grant tracking, management, and compliance with federal effort reporting requirements. Online budget reconciliation is simpler with source documents linked to posted transactions in MyFinancial.desktop. Paid invoices, ProCard information, and long distance charges are a click away. Up next: Automated revenue and journal vouchers. Partnered in launch of U-PASS powered by ORCA. Issued 6,400 new Husky Cards with smart chips for U-PASS holders; activated over 15,000 cards at Harborview and UW. Created MyUW feature to let students and employees confirm U-PASS activation. Making purchasing faster, more efficient with a Procure-to-Pay initiative. This effort with the Office of Financial Management is greatly reducing the cost of processing purchase orders and invoices. Up next: An integrated system to analyze and manage spending, and more efficiently process requisitions, expense reports, invoices, and reimbursements. Preparing for emergencies and ensuring geographic redundancy for critical business systems by beginning to build out UW's remote data center in Eastern Washington, creating a permanent Unit Response Center facility for UW-IT, and updating Business Impact Analysis information for critical business applications needed for system recovery. Promoting green computing • Partnered on Smart Grid project, saving energy by installing intelligent electrical meters, water meters, and lighting controls in most UW Seattle buildings through participation in the Pacific Northwest Smart Grid Project. • PC power/patch management software, now widely available at UW Seattle, is reducing desktop power consumption. • UW Tower data center operating efficiencies are saving energy and lowering UW's carbon footprint. Server load increased by 63 percent with only a 0.3 percent increase in power use, resulting in three million fewer pounds of carbon released into the atmosphere. More info From data to decisions—delivering better information through a new architecture for UW's Enterprise Data Warehouse (EDW) that enables integrated analytics and reports across subjects and new analytic capabilities. Institution-wide data definitions and business rules built into data enable users to visualize and discover trends and patterns using desktop tools. Data on research awards is available, and new student data has been added. Information Management uw.edu/uwit/im/ HRP Replacement Project uw.edu/uwit/im/HR/ replacement.html Decision Support (EDW data and tools) uw.edu/uwit/im/ds/ What's next • Move forward with HR/Payroll replacement and complete Business Process Redesign. Assess bids, recommend a new system vendor, and seek Board of Regents' approval to issue a contract (fall 2013). System implementation expected to start in 2014, with functionality delivered in phases starting in 2017. • Reduce paper use and increase efficiency. UW has released a request for proposal for an Enterprise Document Management System to capture, store, and manage electronic content. System implementation to begin summer 2013. • Improve UW-IT business processes and streamline financial information with a new financial accounting and reporting system, Microsoft Dynamics AX. • Pilot new visualization tool for Enterprise Data Warehouse (EDW) to help decision makers easily visualize data to spot trends and see patterns. Add more data, including student credit hour data needed to support UW's Activity Based Budgeting. • Pilot Microsoft Dynamics Customer Relationship Management with stakeholders on projects to improve student engagement. 2012 ANNUAL REPORT 5

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